RFQ for District Wide Area Network
Date Submitted:
01/30/2017
RFQ Description: Aberdeen School District No. 5 is requesting quotes for
Telecommunication Services in the form of a District Wide Area Network to connect
up to fourteen sites. Please provide a quote for any or all of the items prior to 2:00
p.m. March 3, 2017. Quote should be shipped or hand-delivered to:
216 North G Street
Aberdeen, WA 98520
360-538-2000
Fax 360-538-2014
www.asd5.org
Thomas A. Opstad, Ed.D.
Superintendent
360-538-2002
ASD5 Network Quote
Aberdeen School District
216 North G Street
Aberdeen, WA 98520-5228
Please reference SLD Form 470#: 170062529
Services Requested: The Aberdeen School District (the District) is requesting Wide
Area Network Fiber Lit services. It is therefore required that vendors be able to
provide the following telecommunication services to accommodate this request:

Transport and/or an Ethernet interface for existing local area network and/or
wide area network applications and Internet traffic. In addition to basic web
traffic, services will include streaming content and IP video conferencing, so
Q-in-Q VLAN tagging is necessity. The requested transport/interface shall be
capable of supporting a minimum of 1Gbps, with the option of 10Gbps to a
single point of termination (Demarcation Point) in each of the ten locations
specified in the “Demarcation Location” section located in this document. The
District requires the network to be stable with a minimum of 99% guaranteed
uptime for each network segment.

The District requests a 10Gbps hand-off at the aggregation point located at
Aberdeen High School. The District equipment can accommodate a 10Gbps
SR, LR, or DAC connection.

Any and all switching equipment capable of handling a minimum of the
requirements listed in the Items above and necessary for the connection of all
sites identified in the “Current Locations and Demarcation Point” section
located in this document.

Services provided shall not include Internet Services.

The District shall provide all necessary floor or rack space, power, conduits,
entrance conduits and building attachments at each location.
Elyssa Louderback
Finance Director
360-538-2007
Jim Sawin
Human Resources
Title I / LAP
360-538-2222
Jean Prochaska
Special Services
360-538-2017
Judy Holliday
Teaching and Learning
Technology
360-538-2123
Lynn Green
Career & Technical Education
Secondary Curriculum
360-538-2038
This District is an Equal
Opportunity Employer
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Maintenance and Repairs:


The Service Provider shall provide, maintain and manage the
facilities/hardware to the designated Demarcation Point(s). The District shall
maintain and manage all facilities beyond the Demarcation Point(s).
All ordinary expense of maintenance and repairs in connection with Service
Provider provided facilities/hardware and services shall be borne by the
Service Provider.

Service Provider should provide description of hours that they might expect to
be performing routine maintenance/upgrades, etc. It is preferable that these
scheduled maintenance items be performed during times mutually agreeable
to the District and the Service Provider.

Service Provider should also provide their current and/or anticipated charges
for maintenance and repair should the District request such services take
place at other than normal business hours.
Pricing:


Please provide pricing for recurring monthly charges. Please provide price
quotes based upon 12 month, 36 month and 60 month agreements. Pricing
should be broken down by 1Gbps increments up to 10Gpbs. Aberdeen
School District 5 will consider awarding bids dependent upon E-rate eligibility,
budget availability and price of bids received. When providing price quote,
please include any additional fees, non-recurring setup charges and taxes
separately in the quote. The District requests that the Provider bill E-rate
directly for the E-rate reimbursement percentage and only bill the District for
their percentage of the cost of the service.
Please provide anticipated charges for maintenance and repair for any such
services requested by the District that would not be borne by the Service
Provider.
Timeline:
Release of RFP – January 30, 2017
Due Date for Responses – March 3, 2017, no later than 2:00 p.m.
Recommendation – March 07, 2017
Contract Awarded – Following approval of Aberdeen School District Board of
Directors at their March 07, 2017 meeting.
All requested services should be available to the District on or before July 1, 2017.
Aberdeen School District reserves the right to modify these dates as may be
necessary.
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Contract:
Aberdeen School District is willing to enter into a multi-year contract for the services
requested. The District will also be willing to extend the contract beyond its original
agreed upon term via voluntary extensions should it be in the best interest of the
District. Aberdeen School District actually acquiring services requested may be
contingent upon:
1) the District qualifying for and receiving E-Rate reimbursement for said services
and 2) the District having adequate funding available to include requested services in
annual budget. Must abide by Washington State bid laws and/or local small works
requirements. Vendor is required to provide a valid SPIN number.
Bid Response Evaluation:
The District will evaluate and determine the winning bidder for this project based on
the following evaluation factors weighted as shown:
Factor
Cost of Eligible Services
Experience
Project Management Expertise
Cost of Ineligible Products
Points
45
25
15
15
Current Locations and Demarcation Points:
Aberdeen School District 5
Location
Aberdeen High School
Hopkins PreSchool/Harbor High School
Miller Jr. High School
McDermoth Elementary
A.J. West Elementary
Central Park Elementary
Stevens Elementary
Grays Harbor Youth Detention Ctr.
Stewart Building/Robert Gray Elem.
Maintenance Facility
Demarc Address
410 North “G” Street
1313 Pacific Ave.
100 East Lindstrom
409 North “K” Street
1801 Bay Ave.
601 School Road
301 South Farragut
103 Hagara Street
900 Cleveland Street
200 West King Street
All addresses are located in Aberdeen, Washington 98520.
Questions:
Please send all questions regarding this RFQ to:
Preferably via e-mail to:
Ron Francisco - [email protected]
or
Ron Francisco
900 Cleveland Street
Aberdeen, WA 98520
The questions and answers will be posted on the ASD5 District website for all
possible vendors to review.
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