AWTORITÀ TAD-DJAR  HOUSING AUTHORITY
_____________________________________________________________________
22, Triq Pietro Floriani, Furjana FRN 1060. Tel: 22991000, Freephone: 80072232
www.housingauthority.gov.mt
Expression of Interest (EOI)
Invitation for the
Provision of Professional Services by Periti
Reference: EOI / 001 / 2016
Published in Government Gazette of 26th January 2016:
Advert no. 16/2016
Closing date for submissions:
Tuesday 9th February 2016 at 10.00am CET
1.
Scope
The Housing Authority is in the process of setting up a Government owned company in
order to handle the Implementation and Management of the forthcoming Social Housing
Projects.
For this purpose and on behalf of the forthcoming new Company, the Housing Authority
is issuing an Expression of Interest for those ‘Periti’ who would be interested in offering
the necessary professional services in connection with the above mentioned Social
Housing Projects.
Periti will report to the Head of the Contracting Authority or his delegated official/entity.
2.
Requisites
The service providers to be engaged will possess the following qualifications:
i. Warrant of Perit.
3.
Main Responsibilities
The following services shall be rendered:
i. General Architectural proposal
ii. Preparation and submission of a full development application to MEPA
iii. Follow-up of application including meetings with MEPA to ensure speedy issue of
permit
iv. Structural design including geotechnical investigation where required
v. Preparation of detail/drawings for tender/construction purposes:
a. Detailed Architectural Design
b. Detailed Structural Design
c. Detailed Mechanical and Electrical Design
d. Detailed Interior Design and Finishes of Common Areas and Units
e. Landscaping Design of External Areas
vi. Preparation of specifications and tender documents including Bill of Quantities
vii. Preparation of detailed estimation of costs
viii. Technical adjudication of tenders
ix. General supervision on site, quality control and monitoring of project up to
completion of snags and issue of certificate of completion
x. Issuing of regular reports on progress of works and performance of contractor
xi. Issuing of instructions to contractor including evaluation of additional works
necessary and assessment/recommendations of claims made by contractor
xii. Detailed measurement of works and issuing of Certificate of Payments
xiii. Certification of Fire Safety and other applicable certifications.
xiv. Issuing of an Energy Performance Certificate
xv. Project management services including continuous site supervision while works
are in hand.
xvi. Additional services such as revisions in drawing made necessary by client’s
request, technical problems on site, MEPA requirements etc. have to be taken into
consideration.
Selected Periti shall ensure they are adequately supported and equipped to deliver the
services required.
Selected Periti are expected to meet to very tight deadlines. The Contracting
Authority retains the right to withdraw from the service agreement should it, at any time,
feel that service is not being rendered satisfactorily and/or according to the set time
frames.
4.
Remuneration
4.1
Total of 7% (excluding VAT) of the certified value of works in connection with the
project which will be payable on completion of different phases of the project as
follows (items i. to xv. are listed in Section 3):
a. Items i and ii:
b. Items iii to vii:
c. Item viii:
1.0%
2.0%
0.5%
d. Items ix to xvi:
3.0%
e.
On Completion of
whole project:
Based on amount certified in interim
payments to contractor
This includes completion of snags, issue
0.5%
of certificate of completion and final bill.
4.2 The percentage due up to item viii. will be calculated on the estimated construction
cost of the project. However, the total fee due would, on completion of the project,
be adjusted to a total of 7% (excluding VAT) of the actual project cost. This fee is
deemed to include all measurement fees and any required revisions of plans or
additional drawings. No additional fees will be payable in case project completion
is delayed or extended for any reason.
4.3 In case any of the items listed in Section 3 are not required then the rate applicable
for these particular items will not be payable to the Perit.
4.4 If a MEPA permit already exists but may need changes to the submitted design
proposals and plans, a service charge is to be paid by the Contracting Authority for
such amendments to the respective Perit. The service charge is to be discussed
and agreed between the Architect and the Contracting Authority on a case by case
basis depending on the extent of the changes.
5.
Conditions
5.1
Periti will assume sole and full responsibility of the whole project including
any works and/or services which may be assigned to the sub-contractor/s
and/or third parties. Therefore, the Contracting Authority is exempt from any
liability and/or responsibility of acts and/or omissions arising from the
relationship entered into between the architect and third parties.
5.2
Periti will make use of their own transport, support staff and backstopping facilities
required for the implementation of the services.
5.3
The successful applicant shall be required to commence the services forthwith
following the order to start.
5.4
No equipment is to be purchased on behalf of the Contracting Authority as part of
this service contract
5.5
Conditions of Employment for Perit’s employees:
5.5.1 All employees engaged on this contract shall enjoy working conditions such
as wages, salaries, vacation and sick leave, maternity and parental leave
as provided for in the relative Employment Legislation. Furthermore,
compliance with Chapter 424 of the Laws of Malta (Occupational Health
and Safety Authority Act) as well as any other national legislation,
regulations, standards and/or codes of practice or any amendment thereto
in effect during the execution of the contract shall be adhered to. In the
event that it is proved otherwise during the execution of the contract, the
latter shall be terminated with immediate effect and that no claim for
damages or compensation be raised by the Perit.
5.5.2 No part of the services to be provided under this contract shall be subcontracted to an economic operator who has in his employment employees,
who are already in employment with the bidding entity and are carrying out,
with the sub-contractor, the same or very similar duties as those in their
contract of employment with the Perit’s entity.
5.5.3 The sub-contractor/s agree to all these conditions.
5.5.4 Periti engaged in this EOI declare that the service being provided under this
contract will be carried out solely by the bidding entity employees, or bona
fide self-employed individuals. No work will be carried out by persons
designated as self-employed where their actual employment status in terms
of the Employment Status National Standard Order LN 44/2012 is that of an
employee.
5.5.5 Employees of the Perit’s entity whether providing services to the
Contracting Authority or not, have a written contract of service and are
registered with the Employment and Training Corporation. Periti selected
through this call shall submit a list of employees who will be providing the
services to the Contracting Authority. Copies of the written contracts of
service of the employees will be available at any time for inspection.
5.5.6 The Perit’s employees shall be given a detailed payslip containing all
relevant details including the amount paid, normal hours worked, overtime
hours, hours worked on Sundays and Public Holidays, hours availed of as
leave or sick leave, a breakdown of bonuses/allowances as well as
deductions made (such as social security contributions and income tax).
5.5.7 All the wages/salaries of the Perit’s entity’s employees are paid only by
direct payment in the employee’s bank account.
5.5.8 The relevant bank statements of wage/salaries’ deposit and copies of the
detailed payslips will be made available as and when required by the
Director of Industrial and Employment Relations.
5.5.9 If the Perit is found in breach of any of the above declarations it is accepted
that this contract will be terminated and will have no right to be
compensated for any damage s/he may have suffered or will suffer in the
future in respect to this termination.
5.5.10 The Contracting Authority reserves the right to request a list of the
minimum hourly workers’ costs involving the provision of the employees’
services in this Expression of Interest.
6.
Submission Requirements
6.1
Interested and suitably qualified persons are invited to submit the following:
a. A detailed CV (Europass format) including a brief description of experience in
related discipline and relevant past assignments.
b. Relevant warrant certificates.
6.2
Interested parties may submit requests for clarifications by sending an email on:
[email protected] by Wednesday 3rd February 2016. Questions and answers
and amendments to the Expression of Interest document will be uploaded on the
Housing Authority website: www.housingauthority.gov.mt. It is the responsibility of
the interested parties to visit this site to be aware of any changes/clarifications.
6.3
All submissions must be submitted in full and sealed in an envelope bearing
the reference “Expression of Interest for the Provision Services by Periti” so
that the bid can be identified.
Submissions must be hand-delivered and deposited before the deadline for
submission of quotations at:
Housing Authority
22, Triq Pietro Floriani
Floriana FRN 1060
Submissions received by other means will not be considered for evaluation.
Late quotations will be rejected and will not be considered for
evaluation. No liability will be accepted for rejection of late quotations.
The submissions must be deposited in the Housing Authority’s EOI box till
10:00am CET of Tuesday 9th February 2016 at the Housing Authority.
The Housing Authority reserves the right to refuse any offer even the most advantageous.
Nomenclatures imparting the male gender include also the female gender.