CONTENT: 1. Application Procedure 1 2. Invitations for visa 3. 4. 5. Education ECTS information Duration of the exchange study period 6. 7. Accommodation Registration and visa prolongation 8. Medical insurance 9. 10. 11. Clothing Checkup list 12. How to find us 13. Before leaving 14. 15. Photos Dormitory FAQ Visa + Arrival FAQ APPLICATION PROCEDURE Application Procedure at Peter the Great Saint Petersburg Polytechnic University (SPbPU) 2 starts from nomination of exchange students by international coordinator from partner-university by e-mail. It is important to mention the title, full name, field of study and e-mail address of the suggested student(s) + copy of international passport. When nomination is approved by SPbPU the following documents should be sent to the International Academic Mobility Department: 1. 2. 3. 4. 5. 6. 7. Application Form (should be filled correct and clear in block letters). Transcript of records. Copy of passport (in case the student has more than one passport, he/she should send the copy of those passport he/she is going to travel to Russia with). CV. Motivation Letter. Three passport size photos. Short note with the name of the place, where student will apply for visa. The electronic copy of these documents is to be sent by e-mail to [email protected] (in copy to [email protected]; [email protected]) The original documents and photos are to be sent to the following address: Dr. Natalia Stoliarova, Head of International Academic Mobility Department (office 225, IIEP), Peter the Great Saint Petersburg Polytechnic University Polytechnicheskaya st. 29 195251 St. Petersburg RUSSIA The deadline for the spring semester is 15th October. The deadline for the autumn semester is 15th May. Autumn semester starts on September 1st and lasts till January 31st. Spring Semester starts on the first Monday of February and lasts till June 30th. Once the documents of the proposed student are approved by International Academic Mobility Department, the hostel is automatically booked for the student and SPbPU international coordinators apply for an official invitation. INVITATIONS for visa Those students, who would like to study at SPbPU for more than 3 months, need an official invitation from Migration Service. To make these invitations, SPbPU applies to Federal Migration Service. It takes about a 1-1.5 months for the invitation to be prepared. 3 When the invitation is ready the International Academic Mobility Department sends the PDF-copy of it to student's e-mail address and the original paper to University post address. Please, pay attention! Invitation is no enough to enter the country. You have to apply for the visa at Russian embassy or consulate. The invitation is always done for one time entrance visa for 90 days only. It would be prolonged and changed to a multi visa after student's arrival at SPbPU. EDUCATION Unfortunately not every department at SPbPU has the list of current courses on the web-site of the University. That's why a lot of exchange students can't choose subjects in advance and have to form their study plan only after arrival. Students may choose any courses they like from the schedule of a particular Institute. However it is not allowed to combine courses from two or more different Institutes. For more information about the Institutes, please follow the link: http://eng.spbstu.ru/institutes/institutes/ International Master Degree Programs taught in English (available for Master exchange students): http://eng.spbstu.ru/academic-programs/international-master-degree-programs-in-english/ All exchange students may attend Russian Language courses in amount of 8 academic hours per week during the whole exchange period. ECTS INFORMATION All exchange students receive certificates after they pass the exams. The workload in certificates is given both in academic hours and ECTS credits, so the students' records can be recognized by the home University. 4 1 ECTS credit is equal to 36 academic hours (a.h.) of total workload. 1 academic hour = 45 minutes. DURATION OF THE EXCHANGE STUDY PERIOD The academic year at SPbPU is divided into two semesters, the autumn semester and the spring semester. Each term is followed by the examination weeks at the end. Autumn semester starts on the 1st of September and ends (including the examination weeks) on the 31st of January. Spring semester starts on the first Monday of February and ends (including the examination weeks) on the 30th of June. During the summer months some instructions are provided, and several departments are opened for Summer Schools and research work. ACCOMMODATION University offers a hostel to all exchange students. Students are accommodated in triple rooms. Two rooms form a block. There is a shared kitchen and a bathroom in each block. Kitchen utensils are not provided with the apartments. The dormitory is also equipped with coin-operated laundry facilities. It is possible to install Wi-Fi router and open internet account. The dormitory’s official internet provider is INTERZET (http://interzet.ru/). The monthly rate for shared room in triple room apartments with common kitchen facilities is approximately 100 EUR per month (to be paid in Russian rubles). Students are required to pay accommodation fee upon signature of the rental contract. Students are asked to pay at once for the whole period of stay in Saint Petersburg. The university does not accept liability for loss of students' property. REGISTRATION AND VISA PROLONGATION All international students have to be registered within 3 working days after entering the Russian Federation. 5 To make the registration one should have the following documents: • migration card (small white paper you got at the airport ); • passport; • 200 rubles (to be paid in Russian rubles, the official currency is ruble). The registration can be done in the registration office of the University (room 113, 1st floor of our dormitory). But exchange students are advised to visit International Academic Mobility Department (room 225 in the same building) first, where all the necessary documents would be collected. When the registration is ready international students can apply for a multi visa in the same registration office. Required documents are listed below: • Passport; • Registration paper; • 4 passport size photos (on mat paper); • 2000 Rubles (to be paid in Russian rubles). Multi visa takes about a month to be issued. Therefore exchange students are kindly asked not to plan overseas trips in September and the beginning of October. Multi visa is valid till the end of student's educational period at SPbPU. MEDICAL INSURANCE To apply for the visa all the students must have insurance. Unfortunately Russian polyclinics do not accept international insurances. So the are two possibilities to get cured: 1) There are two clinics that accept international insurances: a. MEDI clinic (http://medi.spb.ru/); b. EUROMED clinic (http://www.euromed.ru/en). In case of visiting one of the two clinics you will pay for all services yourself and you will get the reimbursement after you arrival to the motherland. We highly recommend you to contact your insurance center before leaving. 2) It is also possible to obtain a Russian Insurance card that can be purchased at SPbPU on arrival. PHOTOS Exchange students are also advised to bring 6-8 additional passport-sized photos with them. Besides the registration, photos are needed for a student card, building entrance card etc. Still it is possible to make photos in St. Petersburg. 6 CLOTHING Russia has four distinct seasons and temperatures vary a lot depending on the season. In summer it can be rather hot weather with the temperature up to 30 Celsius. It is a good idea to bring either an umbrella or raincoat with you. If you are spending winter in Russia, please pack warm winter clothes with you or be prepared to buy them. CHECK UP LIST First of all you should check up all you need to enter the Russian Federation. migration card (small white paper you got at the airport/train station); • valid international passport; • health insurance; • photos; • right attitude and good mood . • HOW TO FIND US Right after arrival to Saint Petersburg all international students are strongly advised to come to Institute of International Educational Programs (IIEP) first to the address: Institute of International Educational Programs, 1 Grazhdanskij prospect, 28, 195220 RUSSIA The hostel for international students and International Academic Mobility Department (office 225) are situated in the same building (see the map below). Hostel occupies the left part of the building, Administrative offices and lecture rooms - the right part. Metro station “Akademicheskaya” s IIEP ИМОП BEFORE LEAVING Before you leave our hospitable walls you should give us: 1. Bypass list with all the signatures; 2. Plastic entrance card – propusk (and get 200 rubles deposit); 3. Register with all the signatures and all the necessary information. Also we kindly ask you to write the name of the program on your register. It could be the name of the biggest course or something that describes most of the courses. In case you don't do it, we will write course the name of the program we consider the most suitable and we won't rewrite it! DORMITORY ADDRESS 28 Grazhdansky prospect 195220 St. Petersburg, Russia COSTS One place in the dormitory costs 100 EUR per month. RESERVATION As soon as we received your nomination, a place in the dormitory is reserved PAYMENT You should pay for the whole period of stay at once in RUR. Credit cards are accepted. In case you would like to leave earlier, you will get back the money you paid for the days you will not be here. CONDITIONS One room is shared between 3 students. One kitchenette, one bathroom and one toilet are shared between 2 such rooms (=6 students). Unfortunately it is impossible to place less than 3 students in 1 room. a. Room: 3 beds, 3 bed tables, 2 tables, 2 chairs, 1 wardrobe, shelves. You can get here a pillow, a blanket and bed clothes for free (returnable). b. Bathroom: a bath tub, a sink and a mirror. Bathrooms and toilets are divided. c. Kitchenette: a fridge, a microwave, a sink, a small electric stove, shelves, a table, 2 chairs. The dormitory does not provide you with kitchen stuff or cleaning products, so you will have to buy it in the shops near the dormitory or in IKEA. BED CLOTHES: Bed clothes are included in rent. The dormitory provides you with clean bed clothes every week. The dormitory does not provide you with towels. LAUNDRY There are washing machines and dryers on the 1st floor of the dormitory. To use them you have to pay in RUR in coins (no credit cards are accepted). There is also a machine for changing banknotes to coins. There is no book of records, you just come and wash. CLEANING You have to clean your room by yourself though the dormitory staff cleans floors in the kitchenettes, bathrooms and toilets. The dormitory does not provide you with mops, vacuum cleaners, irons. FIXING STUFF If something gets broken (like window frames or light bulbs in the kitchen) you should go to the room 104, the left one (on the 1st floor of your dormitory) and ask for a master to come. Please, bring someone Russian-speaking with you. INTERNET Internet is not included in the rent. If you have a free router, bring it with you. You will have to make a new contract with the provider. Our provider is interzet (http://interzet.ru/ unfortunately their website is only in Russian). There is also free Wi-Fi in the hall. RULES You are not allowed to enter the dormitory from 23:00 to 06:00 (unless you have a flight that arrives at night). Having loud noise after 23:00, smoking and drinking alcohol are prohibited. INVITING FRIENDS/PARENTS a. You may invite friends to visit your room, but they must have passport or ID card with them. This document must be left to the security sitting on the ground floor. Your friends are not allowed to stay during the night. b. There is a hostel on the 2nd floor of the dormitory, but only your parents are allowed to live there. Costs: 2000 RUR for 2 people, 1500 RUR for 1 person. Double rooms only. The hostel does not provide your parents with the visa invitation. KEEP CALM AND FOLLOW THE RULES VISA + ARRIVING staff. You can sleep at the dormitory starting from your first day. Q: Why my invitation for visa is valid only for 3 months? A: First you get a visa that is valid for 3 months and when you arrive here, we help you to prolong it until the end of your stay. Q: How do I get to the dormitory? A: If you want, one of our tutors can meet you at the airport/train station/bus station and help you to get to the dormitory. Please note that you are coming with oneentry visa, which means that if you leave the country, you will not be allowed to enter Russia with this visa. It will be changed to multi-entry visa together with prolongation which takes approximately 4 weeks. Q: When will I get my invitation? A: As soon as we get a copy of your passport, we apply for an invitation, which takes up to 6 weeks. After getting it, we immediately send you a PDF-copy of it and the original paper to the international office of your university which takes up to 3 weeks or more (unfortunately our university doesn’t use express delivery service). Q: When can I come? A: You are allowed to enter Russia starting from the 1st of February for spring semester and the 23rd of August for autumn semester. Please don’t forget to receive a migration card when you enter the country (on the plane/passport control/on the train/on the bus – while crossing the borders). From the airport by taxi (cost: 1200 RUB): we do advice you to take the official taxi for your safety. You can order taxi right inside the airport. www.pulkovoairport.ru/en/transport/taxi/ From the airport by public transport (cost: 128 RUB): The buses #39, #39A (both 28 RUB + 28 RUB for your luggage) and #K39 (36 RUB + 36 RUB for your luggage) are going just to the metro station MOSKOVSKAYA (the blue line). You have to enter the metro station (31 RUB for you and 31 RUB for your luggage) and go to the metro station AKADEMICHESKAYA (the top of the red line). www.pulkovoairport.ru/en/transport/bus/ From Finlandskij train station (for the trains from Finland, cost: 62 RUB): the best way is to go by metro, because the metro station is in the same building as the train station and it’s the same red line as the university station (again 31 RUB + 31 RUB for your luggage. From the bus station: first 7-10 min on foot to the metro station OBVODNY KANAL (the purple line), then my metro (28 RUB + 28 RUB for your luggage) to the station AKADEMICHESKAYA (the top of the red line). Q: I am arriving late in the evening/during the weekend. Can I still sleep at the dormitory? A: The time or day of arriving doesn’t matter, but you should inform us about the date and time of arrival, so we can inform the dormitory It takes approximately 1.5 hour to reach the dormitory from the airport, 1 hour from the bus station and about 30 min from the Finlandskij train station. SAINT PETERSBURG METRO MAP We are here!
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