Round Valley Unified School District, #10
Amendment #3
IFB: 16-02-16
PROJECT: Middle School Gymnasium
Weatherproofing
January 19, 2016
Page 1
of 12
940B East Maricopa St
Springerville, AZ 85938
(928) 333-6581
This amendment is released for all interested parties. The following questions have been received by the
District:
1. The specifications call for Sherwin Williams Pro-Industrial DTM on metal surfaces, and the
Master Protek HB200 on fascia and wood substrates. During the site visit, it appears that the
fascia and the overhang is a wood surface, however the battens are metal covers over 1”x 2”
wood strips. First, I would like to confirm it was the intent of specifications to paint each of the
metal covered battens with the SW Pro-Industrial DTM? If not would an acceptable substitution
be to prime and paint the flashings, gutters, fascia, overhang and downspouts all with the SW
Pro-Industrial DTM since wood is covered in the recommended systems section of the cut sheet
included in the RFP. This substitution would create less prep for the different substrates which
would be an economic savings to the project yet yield a superior product.
Response: That is acceptable.
2. The specifications call to remove existing sealant at all roof and metal flashings. Please clarify
that the brown fascia paint, is not the same as the brown paint used on the metal flashings as it
appears to be, pursuant to the Dominion Environmental Lead Chip Survey report dated June 11,
2015. Upon inspection of the paint that has been applied to the sealants it shares the same
characteristics as the fascia paint. There are 2 distinct colors in the sampled areas, brown top coat
with a green primer or bottom coat. (Please see attached picture: caulking on flashing at lower
roof parapet)
Round Valley Unified School District, #10
Amendment #3
940B East Maricopa St
IFB: 16-02-16
Springerville, AZ 85938
Page 2
PROJECT: Middle School Gymnasium
(928) 333-6581
of 12
Weatherproofing
January 19, 2016
Response: To be determined by Dominion. Regardless if lead is present or not this caulking is to
be removed and replaced as specified – If Dominion determines this to be lead containing then
abatement contractor to remove and replace caulking prior to contractor coating. If it is not
determined to be lead then response is “It is not the same as the brown paint used on the metal
flashing, contractor to include in scope as specified.”
3. Please confirm the outcrop entrance on the west side is included in the scope of work. (Please
see attached picture: west side gym entrance)
Response: The outcrop entrance on the west side is included in the scope of work.
4. Please confirm how to address the edge metal flashing that would normally overlap the fascia
metal on the outcrop entrance on the west side. (Please see attached picture above: edge metal
on west side gym entrance).
Response: The damaged metal rake (edge metal) is to be repaired by the Round Valley
Unified School District prior to the start of the project.
5. The condition of the plywood on the south exterior door is in very poor condition and would
typically require more than prime and prep for paint, as called out in the specifications. Please
confirm that is what you want us to do, or specify whether to replace the plywood insert with new
Round Valley Unified School District, #10
Amendment #3
940B East Maricopa St
IFB: 16-02-16
Springerville, AZ 85938
Page 3
PROJECT: Middle School Gymnasium
(928) 333-6581
of 12
Weatherproofing
January 19, 2016
plywood or metal insert. (Please see attached picture: south exterior door plywood insert
condition)
Response: Replace with new plywood insert. Prep, prime and coat new insert as directed by
manufacturer recommendations.
6. Please clarify how you would like to handle damaged plywood overhang that is rotting and
falling off the building. I have attached a picture from one location, which is the southeast corner
of the gym building above the blue door in poor condition that is referenced herein. (Please see
attached picture: damaged plywood at fascia)
Round Valley Unified School District, #10
Amendment #3
IFB: 16-02-16
PROJECT: Middle School Gymnasium
Weatherproofing
January 19, 2016
Page 4
of 12
940B East Maricopa St
Springerville, AZ 85938
(928) 333-6581
Response: Two (2) locations were noted, both approximately a 2’X 8’ section. Remove and
replace matching nominal thickness and length. Cost to match existing following all
manufacturer recommendations.
7. Please confirm that the termination bars located on the lower roof, that were previously used for a
prior roof system, are to be excluded from the scope of work since they are no longer in use.
They have sealant on them and have been painted brown. (Please see attached picture:
termination bar at lower roof)
Round Valley Unified School District, #10
Amendment #3
IFB: 16-02-16
PROJECT: Middle School Gymnasium
Weatherproofing
January 19, 2016
Page 5
of 12
940B East Maricopa St
Springerville, AZ 85938
(928) 333-6581
Response: They are not to be excluded and part of the scope of work.
8. On the north exterior wall of the gymnasium, there are all thread bolts penetrating the wall where
the base plate is 6”-8” away from the wall and appears to not be in use. Please confirm the
sealing of these locations and the additional holes from previous all thread bolts penetrating the
wall. (Please see attached picture: north wall all thread bolts penetrating wall and north wall
holes left from all thread bolts penetrating)
Round Valley Unified School District, #10
Amendment #3
IFB: 16-02-16
PROJECT: Middle School Gymnasium
Weatherproofing
January 19, 2016
Page 6
of 12
940B East Maricopa St
Springerville, AZ 85938
(928) 333-6581
Response: As part of the prepping process (prior to coating) all unused all thread bolts to be
removed and all holes to be filled with MasterSeal NP100 following all manufacturer
recommendations.
9. Please confirm that the overhang that is painted white, on the east entry of the gymnasium, is
excluded from this scope of work.
Response: This is not included in the weatherproofing scope of work, see photo below.
Round Valley Unified School District, #10
Amendment #3
IFB: 16-02-16
PROJECT: Middle School Gymnasium
Weatherproofing
January 19, 2016
Page 7
of 12
940B East Maricopa St
Springerville, AZ 85938
(928) 333-6581
White ceiling at overhang is not included in the project scope
10. There is a wall vent in the area under the east entry overhang that is painted tan. Can you confirm
this vent will be repainted the color to match the fascia and the gutters. (Please see attached
picture: east vent under lower roof)
Response: Match other vent finish.
Round Valley Unified School District, #10
Amendment #3
IFB: 16-02-16
PROJECT: Middle School Gymnasium
Weatherproofing
January 19, 2016
Page 8
of 12
940B East Maricopa St
Springerville, AZ 85938
(928) 333-6581
11. The specifications call out to clean all vertical masonry cracks and apply LOCKTITE PLS10 into
the crack, dry tooling as necessary and then tuck point all mortar at brick masonry. We would
like to propose deleting the tuck pointing the mortar at the vertical cracking intersections and the
vertical mortar joint then apply LOCKTITE PLS10 throughout the entire vertical crack. Please
advise.
Response: Acceptable.
12. There are vertical mortar joints that abut the bump out and the exterior wall around the building
that have vertical cracking. Please confirm whether the large (3/4” – 1 ¼”) vertical mortar joint is
to be a tuckpoint joint or a LOCKTITE PLS10 joint.
Response: Tuckpoint.
13. Please confirm how bee holes in the masonry are to be handled they are not called out in the
project scope of work since there is a significant amount present on this building?
Response: Fill then blade bee holes with MasterSeal NP100 following all manufacturer
recommendations.
14. On the single story east entrance to the gym, there are several large shrubs on the east elevation
that are growing against the building. In addition, there are vines along the north elevation. Will
the District be trimming these prior to work commencing? If not, is it the responsibility of the
awarded contractor to trim/remove the vegetation?
Response: The Round Valley Unified School District will trim all vegetation in order to
accommodate the contractor to complete his work scope.
15. There are somewhere close to one dozen hornets and bees nests attached to the fascia and
building overhang where work will be performed. During our site inspection some of the nest
where active and hornets were gathered on the vertical walls. Will the District have the nests
removed prior to work commencing? If not is it the responsibility of the awarded contractor to
hire a bee keeper to remove the nest.
Response: The District will remove the nests prior to the start of the project.
16. On the north and west corner of the gym, is the abutted building flashing included in the scope of
work for sealants and paintings? (Please see attached picture: north elevation and roof line at
north exterior wall)
Round Valley Unified School District, #10
Amendment #3
IFB: 16-02-16
PROJECT: Middle School Gymnasium
Weatherproofing
January 19, 2016
Page 9
of 12
940B East Maricopa St
Springerville, AZ 85938
(928) 333-6581
Response: The sealant at the metal flashing to masonry intersection is to be removed and
replaced as specified.
17. This abstract is for information purposes and to clarify how to move forward with pricing. We
have spoken with Tug Ferguson of the Smalley and Company and Dick Goff and this was the
response. “The BASF FL 749 block filler is intended for CMU to fill the pores prior to coating
with EL 750. It is not needed for other substrates unless they are as porous as CMU. Typically it
is not used on brick cladding, stucco or wood. BASF P100 primer is a chalky surface primer and
is used when the substrate has chalking, or when there is an adhesion issue. It is not required if
the EL750 coating has good adhesion to a clean, dry, properly prepared substrate. An adhesion
test may be performed to see if the primer is necessary”. For the purpose of the bid would you
like to see a line item the primer coat and then depending on an adhesion test it would add or
delete the line item? There could actually be 3 ways to submit this pricing see below.
1. block fill, prime and paint or
2. prime and paint or
3. 2coat 16mil dry HB750, all of which are dependent on adhesion test.
Response: Price two ways, Base bid and ADD Alt # 1.
1. Base Bid is one coat of EL 749 followed by one coat of EL 750 at 7-8 dry film or
12-14 wet film (Base Bid).
18.
19.
20.
21.
Round Valley Unified School District, #10
Amendment #3
940B East Maricopa St
IFB: 16-02-16
Springerville, AZ 85938
Page 10
PROJECT: Middle School Gymnasium
(928) 333-6581
of 12
Weatherproofing
January 19, 2016
2. Add Alt # 1 is to two (2) coats of EL 750 at 15-17 dry mil thickness (Add Alt # 1)
and all other scope of work items included in Base bid.
All other terms and conditions remain the same.
A new bid form showing the add/alternate is attached.
Please acknowledge this Amendment #3 with your offer on Page 44 of the IFB.
End of Amendment #3
Round Valley Unified School District, #10
Amendment #3
Bid Form
IFB: 16-02-16
PROJECT: Middle School Gymnasium
Weatherproofing
January 19, 2016
Page 1
of 12
940B East Maricopa St
Springerville, AZ 85938
(928) 333-6581
Bid Submittal for Round Valley Unified Middle School Gymnasium Weatherproofing
Bid submittal of __________________________________________________________________,
(Firm’s Name)
a corporation organized and existing under the laws of the State of ___________________; a partnership consisting of
____________________________________________________; an individual trading as
______________________________________________________
(Name)
PROJECT: The project involves Middle School Gymnasium Weatherproofing as per specifications.
TO:
1.
Round Valley Unified School District, #10 (Owner)
In compliance with your Notice Inviting Sealed Bids and Instructions to Bidders, the undersigned hereby offers to furnish the
materials and perform the Work for the Owner's Project designated above in strict accordance with the Specifications,
Schedules, Drawings and all other pertinent Contract Documents, and agrees, upon written notice of acceptance of this Bid at
any time within fifteen (15) days after the date of opening of the bids, that he will execute the Contract in accordance with the
Bid as accepted, and give bond, as sufficient surety, in the amount of one hundred percent (100%) of the Contract Amount,
within ten (10) working days after a Notice of Award is presented for the following sums:
Weatherproofing of Gym at the Round Valley Middle School Base bid
_____________________________________________________________________________________________
($___________________) using the specifications of this solicitation,
Remove and Replace Gutter & Downspout $ _____/ LF times allowance of 50 feet equals
____________________________________________________, ($_____________)
Alternate #1
is to two (2) coats of EL 750 at 15-17 dry mil thickness
_____________________________________________________________________________________________
($___________________)
Bid Total
_______________________________________________________________($________________ )
2.
Enclosed is bid security as required consisting of ______________% in the amount of
3.
___________________________________ ($______________.). (Not less than ten percent (10%) of the proposed Contract
Amount, including all additive alternates.)
4.
The undersigned hereby agrees that the above Base Bid includes a Cash Allowance of Zero and No/100 ($0): If there are any
funds remaining in the Cash Allowance after the Project has been fully completed, then upon final acceptance of the Project, the
Contract Amount shall be reduced by the funds so remaining.
5.
It is understood and agreed that the work under the Contract Documents shall be commenced by the undersigned Bidder, if
awarded the Contract for the Project, on the date specified as the Start Date in the Notice to Proceed issued by the Owner in the
manner specified in the Contract and General Conditions, and shall be completed by the Contractor by sunset, on June 7th, 2016.
Substantial completion shall be reached by start of school, June 1st, 2016. If the Work is not completed by these dates, then the
undersigned Bidder shall pay the Owner the amount of five hundred and No/100 Dollars ($500.00) per day as liquidated
damages.
Round Valley Unified School District, #10
Amendment #3
Bid Form
IFB: 16-02-16
PROJECT: Middle School Gymnasium
Weatherproofing
January 19, 2016
6.
Page 2
of 12
940B East Maricopa St
Springerville, AZ 85938
(928) 333-6581
The undersigned Bidder hereby acknowledges receipt of the following Amendment, if any:
Amendment No.
Date
_______________________
_______________________
_______________________
_______________________
_______________________
_______________________
7.
The undersigned Bidder offers the following workmanship warranty:
8.
The undersigned Bidder has attached the product manufacturer warranty information.
9.
The undersigned Bidder understands that the Owner reserves the right to reject any or all Bids or to waive any formality or
technicality, as determined by the Owner in its sole discretion, in any Bid in the interest of the Owner.
10.
Arizona
Contractor's
License
No
(s)
_____________________________________________:
(Official Name of Firm) _________________________________________________________
SEAL -If Bidder is a Corporation Print Officer’s Name:________________________________ Title,_____________
(Complete Business Address)
(Business Phone Number)
11.
Short Restatement of understanding of scope of work.
12.
List three Arizona References of similar Projects:
Owner
Contact
Cell
Email
Date of Project