Blue Grass Council Coal Camporee
brought to you by the Kentucky Coal Association
October 14-16, 2016
Hazard, KY
$5 per Venturer/advisor
Includes special gift and dinner on Saturday
GPS Coordinates:
37.371945, -83.090177
These coordinates can be cut and pasted into Google Maps
Detailed directions will be emailed to listed crew advisors
Venturing Guide to the KCA Camporee
Welcome!
Table of Contents
Introduction.………..
Program……………..
Logistics……………..
Elections…………….
1
2
3
4
Crew Registration….. 5
Officer Commitment. 7
Sample Packing List.. 8
We’re glad you’ve made the decision to join us at
the KCA Camporee, one of the most exciting and
fun adventures you’ll attend all year long.
In the pages that follow, you’ll find everything you
need to know about the camporee, from program
activities to elections. If you have any questions,
though, please don’t hesitate to email
[email protected] and ask!
Whether you’re coming as a crew or by yourself
(see page 3), welcome! We’re incredibly excited
to meet you and enjoy the weekend together.
—Your 2016 Blue Grass Council Venturing Officers
Program | KCA Camporee Venturing Guide
2
Friday Evening
Crews will be able to arrive Friday afternoon beginning at 4 PM. While no formal program is
planned, crews are encouraged to set up their campsite and ensure that all crew members are
familiar with the structure of the camporee.
There will be an informational meeting around 10 PM in the headquarters tent. All crew
presidents and advisors are invited and expected to attend. Valuable information about the
Saturday activities will be handed out at this meeting, so you won’t want to miss it!
Saturday Morning/Afternoon
A flag ceremony will be held at 7:40 AM next to the headquarters tent. Immediately following
the ceremony, a required briefing on shooting sports will be held. You must attend this briefing if you want to shoot!!
Following the required briefing, the Saturday program will begin. Crews will move from program
station to program station in a round robin. There will be a total of nine sessions, each fifty
minutes long, with ten minutes to move between stations. Crews will be given their rotation
schedule on Friday evening.
Program stations will include pistol, centerfire rifle, .22 rifle, shotgun, archery, and tomahawk
throwing. Specialized Venturing trainings will also be scheduled during certain training sessions.
Mentoring and Project Management will be on the agenda, but trainers will also be available to
hold both ILSC and certain adult trainings, if so desired.
Saturday Evening
Following the end of program sessions, a catered dinner will be served in the center of camp
around 6 PM. Venturers are invited to pick up their food and eat in the Venturing common area
inside base camp.
At around 7 PM, dessert will be provided by the Venturing Officers’ Association (VOA) of the
council, and the evening gathering will officially begin. While there will be a fire and crews will
have the opportunity to perform skits if they so desire, no formal campfire-type program is
planned. Instead, this will be a time for Venturers to relax after a long day, swap stories and ideas
with others, and enjoy getting to meet fellow Venturers from across the council and surrounding
area.
We’ll start the business meeting portion of the gathering at around 7:45 PM, discussing the future
of Venturing in the Blue Grass Council. Following that, elections for the 2017 VOA officers will
begin. For more details regarding elections, please see page 4. Once the elections have
concluded, crews are welcome to enjoy the rest of the evening.
Sunday Morning
We will have a Scouts’ Own Service on Sunday morning, but crews are welcome to leave as early
as desired. For ease of cleanup, we do ask that all crews be off the property by 9:30 AM. Thanks!
~ Please note that all of these times are subject to change! ~
Logistics | KCA Camporee Venturing Guide
3
Registration
Registration is by crew. You can either register online or with the paper form in this document.
Please do your best to bring both a male adult and a female adult to satisfy Youth Protection
requirements. However, don’t let a lack of adults stop you from coming! Just email
[email protected] to let us know which one you don’t have, and we will be able to
provide either male or female adult leadership to your crew.
If your crew isn’t coming, you can still come as a provisional camper! Just email
[email protected] and we will match you up with a crew.
Camping
Venturing crews get to camp in the Venturing base camp, located near the main camp. Crews
wishing to camp with their troop may do so.
Crews in the Venturing camp will be arranged in a rough circle around a central campfire area
and gathering place, which is where the Saturday evening gathering will be held.
Bring your own tents, camp chairs, pavilions, and any other equipment you want. Base camp is
located in a giant meadow.
Porta-Potties will be provided.
Ground fires are acceptable as long as flammable grass, etc., is scraped away from the fire area.
Firewood will be provided.
Food
Crews are responsible for bringing and
cooking their own food for all meals except
for Saturday supper, which will be
provided. We will have a dessert item for
Venturers during the Saturday evening
gathering.
Basic Map
Program
Areas
Make sure to bring a sack lunch for
Saturday — you probably won’t be able to
return to your campsite to eat.
Boy Scout
Camp
Venturing
Camp
Program
Areas
HQ
Program
Areas
Elections | KCA Camporee Venturing Guide
4
Overview
Elections for the 2017 Blue Grass Council Venturing Officers’ Association positions will take place
during the Saturday evening gathering. The VOA positions which will be filled are President, Vice
President of Administration, Vice President of Program, and Vice President of Communications.
These positions are open to all Venturers registered with the Blue Grass Council who will be
under the age of 21 for the entire duration of 2017.
2016 Election Rules (subject to change)
In order to run, Venturers must fill out and sign an Officer Commitment form (see page 7), and
email it to [email protected] by October 11, 2016. They must then be approved by
the Council Venturing Advisor.
Candidates should read the job description for the office which they are seeking before
submitting the commitment form. Descriptions are available at http://venturing.bgbsa.net.
Venturers must be present at the election in order to run for office (no absentee candidates).
Every youth Venturer from the Blue Grass Council present at the election will have a vote.
Adults (over 21) may not vote, endorse, or campaign for any candidate.
Voting will be by secret ballot unless an election is uncontested, in which case a public vote of
acclamation will suffice.
At the discretion of the youth conducting the election, the floor may be opened before the
election for nominations that have not been pre-approved. It is strongly recommended, however,
that youth interested in running submit the Officer Commitment form in advance of the deadline.
Elections will begin with the office of President and will continue down until the election for Vice
President of Communication. Candidates who are defeated may drop down to lower offices.
During each election, each candidate will have the opportunity to make a two minute speech
explaining why they are qualified for the position and what they would do if elected.
Speeches will be followed by serious and funny questions from the audience, at the discretion of
the youth conducting the election. Questions must be Scouting appropriate, relevant, and
directed to all candidates. Each candidate will have 30 seconds to respond to each question.
To win, a candidate must receive a majority of the votes cast.
In the event of a tie, each candidate will have the opportunity to make a 1 minute speech and
answer 1 serious and 1 funny question. A re-vote will then be held. If the tie still holds, the youth
conducting the election will break it in favor of the candidate of his/her choice.
Subsidiary VOA positions and unfilled officer positions will be filled after the election by the newly
elected 2017 VOA, with the consent of the 2016 Venturing President, Advisor, and Staff Advisor.
More Information
The youth conducting the election will be 2016 Council Venturing President Nathan Vick. If you
have any questions, please feel free to email him and ask! [email protected]
Blue Grass Council KCA Camporee
Venturing Program Registration Form
Crew Number: _______________
Crew President: ___________________________________
President Email: ___________________________________
Final Registration Date:
October 7, 2016
~
Event fee includes a gift
for those listed below
President Cell Phone: ______________________________
Crew Advisor: _____________________________________
Advisor Email: _____________________________________
Advisor Cell Phone: ________________________________
Name
Youth/Adult
Email Address
$5 Each Paid
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Use next page for additional registrations, if necessary
PAGE 2 SUBTOTAL:
TOTAL PAID:
☐ Visa ☐ MC ☐ AmEx ☐ Discover ☐ Charge our Scout Shop account ☐ Payment enclosed
Card # ______________________________ Exp. Date _______________ CVV # ______________
If paying with check, make payable to Blue Grass Council, BSA, and mail to KCA Boy Scout Camporee,
2134 Nicholasville Road, Suites 3 & 4, Lexington, KY, 40503.
6BSCC
DO NOT WRITE IN THIS BOX — OFFICE USE ONLY
AMT PAID___________ AMT DUE___________ DATE RCVD___________ INVOICE
#___________ ALL PAPERWORK RCVD ___________
KCA Camporee Venturing Registration Form, page 2
Name
Crew: __________
Youth/Adult Email Address
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
31
33
34
35
36
37
38
39
40
PAGE 2 SUBTOTAL
(TRANSFER TO PAGE 1 TOTAL)
$5 Each Paid
2017 VOA Officer Commitment Form
7
A youth Venturer must complete this form in order to be a candidate for a VOA office in the Blue
Grass Council. Please type or print neatly.
Officer Candidate Name:_________________________________________________________________
Crew Number:______________ Email Address:______________________________________________
Offices Seeking:_________________________________________________________________________
I have read and understand the list of responsibilities in “The Key” for all offices I am seeking. I
agree that, if elected/appointed, I will take responsibility for my position and fulfill all my duties to
the best of my ability.
I agree to live the Scout Oath and Scout Law in my daily life.
I understand that I am expected to attend all VOA events, and have a maximum of two unexcused
absences for events. I have reviewed the dates for the following events, have placed them on my
calendar, and agree to do my utmost best to attend them. I also understand that I am expected to
make every possible effort to attend VOA meetings, and other events at which my presence is
requested, which are not on the below list. If I have an unavoidable conflict, I agree to request an
excused absence from the council Venturing Key 3 no later than two weeks before the event or
meeting.
Council Venturing Forum (February 11, 2017)
Spring AdVENTURE (June 2-4, 2017)
KCA Camporee (October 20-22, 2017)
________________________________________________________________ _______________________ Candidate Signature
Date
Please submit the completed form to [email protected] no later than midnight on October 11, 2016!
Sample Packing List
8
This is a suggested packing list for the KCA Camporee, based on past experience. Use your own
judgement in determining what you need to bring for your own needs. This camporee tends to
get cold, so make sure to pack appropriately.
We recommend packing your items in a backpack or duffle bag. Clothing and personal property
should be permanently marked with your name and crew.
Clothing
Bedding
Official Venturing Uniform (green shirt, gray
shorts/pants) or Crew Uniform
Socks (4 pairs)
T-shirts or long sleeve shirts (2)
Underwear (3)
Pair of long pants (2)
Pair of shorts (1)
Sweatshirt or fleece jacket
Jacket/coat (seasonal)
Sleepwear
Hiking shoes/boots (broken in)
Extra pair of shoes or sneakers
(No open-toed sandals or shoes)
Rain gear (rain suit or poncho) !!!
Wool stocking cap or hat
Sleeping pad
Sleeping bag (NOT a slumber party bag —
should be rated to at least 20º, and you might
want to bring a fleece bag or liner as well)
Pillow or camp pillow
Toiletries
Please leave these things at home:
Soap in a carrier (or plastic bag)
Towels and washcloths (1)
Toothbrush & Toothpaste
Comb or Brush
Deodorant
Tissues
Camping Gear
Backpack/duffle bag
Flashlight (with extra batteries & bulb)
Water Bottle
Mess Kit (initial all utensils)
Cup/mug
Other Items
Medications - Clearly labeled
Wristwatch
Notebook and pencils
Compass (if you have one)
Pocket knife
Folding Chair (optional)
Card Games (optional)
Musical Instrument (If you play one)
Camera
Game Systems, external speakers, etc.
Sheath Knives, Fireworks, Weapons of any
kind.
Candy, gum or snacks
Cans or bottles of Soda/Gatorade/Ice Tea/etc.