Project Business Case Template

Business Case
Information Technology Services
Xxxx Project
Month Year
V0.1 (Draft)
Xxxx Project
Business Case
Table of Contents
Document Control and Approvals ........................................................................................... 3
Glossary of Terms ............................................................................................................................ 4
1
Executive Summary .............................................................................................................. 5
1.1
Overview
5
1.2
Options Analysis
5
1.3
Recommendations
5
2
Business Problem / Opportunity ................................................................................... 6
2.1
Current Situation
6
2.2
Business Drivers
6
2.3
Strategic Alignment
6
2.4
Possible other headings (eg Industry/Sector Developments)
6
2.5
Expected Benefits
6
3
Proposed Solution ................................................................................................................. 7
Implementation Approach ........................................................................................................ 10
3.1
Overview
10
3.2
Timeline (Example)
10
4
Costs ........................................................................................................................................... 11
5 ............................................................................................................................................................... 12
6
Risks............................................................................................................................................ 13
1.
August 2010
RISK MANAGEMENT
13
Page 2 of 13
Xxxx Project
Business Case
Document Control and Approvals
Version Control
Authors
Version
0.1 (Draft)
Issue Date
DD Month Year
Document History
Version
Date
0.1
dd-mmm-yy
Author
Comment
First release
Document Distribution
USC
Role
Related Documents
Document Name
Approvals
Name
August 2010
Position
Signature
Date
/
/
/
/
Page 3 of 13
Xxxx Project
Business Case
Glossary of Terms
“Phrase in bold” means ……
August 2010
Page 4 of 13
Xxxx Project
1
Executive Summary
1.1
Overview
Business Case
Possible Heading 1
One to three paragraphs.
Possible Heading 1
One to three paragraphs.
Possible Heading 1
One to three paragraphs.
1.2
Options Analysis
Brief description of the options examined, including “do nothing”. May want to discuss in order of
preference eg
Option 1. Most Likely (Recommended)
Option2. Less Likely
Option 3. Least Likely
Option4. Do Nothing (what are the costs and risks of doing nothing)
1.3
Recommendations
This business case seeks endorsement and approval from the ICT Steering Committees of the
following recommendations:
Recommendation 1:
Recommendation 2:
Recommendation 3:
August 2010
Page 5 of 13
Xxxx Project
2
Business Problem / Opportunity
2.1
Current Situation
2.2
Business Drivers
2.3
Strategic Alignment
Business Case
Strategic and Functional Plans
ICT Principles
2.4
Possible other headings (eg Industry/Sector Developments)
2.5
Expected Benefits
August 2010
Page 6 of 13
Xxxx Project
3
Business Case
Proposed Solution
Requirements
Options Analysis
August 2010
Page 7 of 13
Xxxx Project
Business Case
Heading
Strengths
Weaknesses
Cost Estimates and Consideration









Option 1: abcdefg



Option 2: hijklmno












Option 3: pqrstuvwxyz












August 2010
Page 8 of 13
Xxxx Project
Business Case
Recommendations
Following from the above considerations, the following recommendations are made:
Recommendation 1.
Recommendation 2.
Recommendation 3:
August 2010
Page 9 of 13
Xxxx Project
Business Case
Implementation Approach
3.1
Overview
The overall goal of this project is to……….
It is proposed that xxxx streams of activity be conducted in parallel:
×
;
×
; and
×
.
3.2
Timeline (Example)
The following diagram shows the projected timelines for each of these streams of activity:
Xxxx Project Timeline
Stream 3.
Cc
Stream 2.
Bbbb bbbbb
Stream 1.
Aaaaaaaaa
Qa YY
August 2010
Qb YY
Qc YY
Qd YY
Qa YY+1
Qb YY+1
Contract
Establishment
Design and
Implementation
Decom.
Design
and Imp.
Deploy
Decom.
Neg. and
Contract Est.
Business Requirements
Design and
Implementation
Decom.
Selection
Process
Page 10 of 13
Xxxx Project
4
Business Case
Costs
To aid in budgeting, the following table shows the indicative and relative costs of implementing and
operating across each of the major options:.
Option 1
Option 2
Option 3
Option 4
(Do nothing)
Capital (excl.
contingency)
Recurring
Annual
Operational
3 Year Cost
$ xxx,000
$ xxx,000
$ xxx,000
$ xxx,000
$ xxx,000
$ xxx,000
$ xxx,000
$ xxx,000
$ xxx,000
$ xxx,000
$ xxx,000
$ xxx,000
$ xxx,000
$ xxx,000
$ xxx,000
$ xxx,000
Detailed Analysis of these options is shown below.
August 2010
Page 11 of 13
Xxxx Project
Business Case
Detailed analysis of …..(Option1)
Capital
Business Analyst/Change
Trainer for Workshops
Recurring
Annual
Operational
$ xx,000
3 Year Cost
$ xx,000
$ xxx,000
$ xx,000
$xxx,000
$ xx,000
Project Management
$ xx,000
$ xx,000
Consulting
$ xx,000
$ xx,000
$
NA
Hardware
Totals
Contingency (15%)
Grand Totals
5
$ xx,000
Develop Training Material
Technical Lead
Technical Support
Support & Maintenance
Software Licenses
Comments
$ xxx,000
$ xx,xxx
$ xxx,xxx
x000
$ xx,000
NA
$ xxx,000
NA
$ xx,000
$ xxx,000
$ xx,000
-
$ xx,000
$ xx000
-
$xxx, 000
-
(Note that 3 year costs should include Capital, 3 * recurring annual, 1* operational costs for implementation, 2or3 * annual operational costs to give an accurate figure)
August 2010
Page 12 of 13
Xxxx Project
6
Business Case
Risks
The following high-level risks have been identified. A more thorough risk analysis will be performed
during the project initiation phase.
1. RISK MANAGEMENT
Risk Description
August 2010
Impact
Probability
Risk Treatment
Page 13 of 13

Download Report