SUPPLIER VISIT FEEDBACK REPORT

Document No.
Revision 0
Supplier Pre-Assessment
Questionnaire
COMMODITY:
SUPPLIER NAME: __________________________________
PHYSICAL ADDRESS:
SUPPLIER CONTACTS :_____________________________
TELEPHONE No.:___________________________________
QUALITY MANAGEMENT SYSTEM:
ESKOM VENDOR NUMBER : (if applicable)
Question
ISO9001
No.
General
Ref.
1.
Scope of supply
Please state whether you conduct the work using
your own company and resources, or that of a
subcontractor?
2.
Resource Authorisation
 Please state whether your staff is authorised in
terms of Operating Regulations for High
Voltage Systems (ORHVS)
 State the outcome (level) of the authorisation
 State the number of people authorised
OHS
18001,
ISO9001,
Clause 6
3.
Quality Management System [QMS]
Please confirm that you are either ISO 9001
certified or operate a fully defined and documented
QMS complying to ISO9001: 2008
4
4.
Professional/Regulatory Registration
 Is the supplier registered with Electrical
Contractors Association (ECA)?
 What is the level of registration with CIDB?
 What is the supplier’s B-BBEE level?
 What is the supplier’s current B-BBEE status?
Exempt Micro Enterprise (EME), Qualifying
Small Enterprises (QSE) , Large Measured
Entity LME
6
5.
Tools & Equipment
 Does the supplier have own tools
equipment?
If YES attach the list on reply
 Does the supplier have own vehicles?
If YES attach the list of vehicles
6
&
6.
Facilities
Does the supply have storage & office space?
6
7.
Work History
Please attach the list of previously completed
projects of a similar nature and scale within the
past two years
General
Comments
COMPANY REPRESENTATIVE:_________________________________
DESIGNATION:_______________________________________________
SIGNATURE:_________________________________________________
DATE:___________________
(ESKOM USE ONLY)
RECOMMENDATION:
QUALITY ADVISOR
NAME:_____________________________________________________
DESIGNATION:______________________________________________
SIGNATURE:________________________________________________
DATE:___________________
TECHNICAL SPECIALIST:
NAME:_____________________________________________________
DESIGNATION:______________________________________________
SIGNATURE:________________________________________________
DATE:___________________
1
QUALITY MANAGEMENT DEPARTMENT – SUPPLIER ASSESSMENTS
INDEX OF PROCUREMENT QUALITY RETURNABLE
DOCUMENTS (REFERENCE QM 58)
Ref Clause
Description of Quality Document
This document shall be read together with the QM 58 attachment.
The contractor shall complete and sign form A
The contractor shall complete and sign form B
11
The contractor shall attach the following :
The contractor shall attach a copy of the CV / Resume of the contractors Quality
Management Representative responsible for the contract/service.
The contractor shall attach a copy of a valid ISO 9001 2008 certification or objective
evidence of a Quality Management System that complies with ISO 9001 2008.
The contractor shall attach a copy of the latest structure / organogram of the quality
function, including an indication of qualifications of personnel. This structure shall
indicate the quality reporting structure.
The contractor shall attach information / historic data on similar work/contracts
performed (within the last two years).
The contractor shall attach a sample Contract Quality Plan (including a Quality
Control Plans and Inspection Testing Plans) from a similar project carried out within
the last two years.
The contractor shall attach a typical sample of a completed and closed out NonConformance Report.
The contractor shall attach a typical example of a completed and closed out
Corrective Action Report, and a completed Preventative Action Report
The contractor shall attach a copy of their Supplier Audit Schedule together with a
completed audit report on one of their critical suppliers.
The contractor shall attach a copy of their Supplier/sub-contractors Control
Procedures including records of evaluation, selection and control of suppliers and
sub-contractors)
The contractor shall attach a copy of any QMS accreditations or any information
relating to specific standards within their industry. (e.g. Welding, NDT, NDE) or any
other special processes requiring certification
The contractor shall submit a list of identified potential long lead times items
12
The contractor shall submit a copy of their manufacturing schedule (if applicable)
13
The contractor shall supply preliminary risk assessment data from similar projects.
14
The contractor shall supply a list of identified risk of critical characteristics
The contractor shall supply copies of any QMS / Technical assessment reports
carried out by Eskom in the last two years
The contractor shall attach a minimum of 5 copies of typical customer satisfaction
surveys / questionnaires as per the requirements of ISO 9001 2008 (Clause 8.2.1)
Access to the suppliers’ and sub-contractors’ site or premises for the purpose of
assessments and audits of the Quality Management System will form part of quality
requirements
1
2
3
4
5
6
7
8
9
10
17
18
Note
7
APPENDIX A : TENDER & CONTRACT QUALITY REQUIREMENTS
Doc. no.
TENDER/CONTRACT QUALITY
REQUIREMENTS
Ref. no.
Rev. 0.0
Doc. type: FORM
Page 1 of
1
Enquiry/contract no:
Equipment/service
Indicate with an X as applicable in box below or N/A
Section A: General Requirements
(Clause 3.1 of QM-58)
X
Section B: Tender Submission Phase
(Clause 3.2 of QM-58)
X
Section C: Tender evaluation, adjudication and negotiation phase
(Clause 3.3 of QM-58)
X
Section D: Contract Award Phase
(Clause 3.4 of QM-58)
X
Section E: Contract Execution and Quality Control Phase
(Clause 3.5 of QM-58)
X
Section F: Supplier Quality Performance Monitoring
(Clause 3.6 of QM-58)
X
Section G: e-Quality Tool
(Clause 3.7 of QM-58)
X
Section H: Payment and Delivery
(Clause 3.8 of QM-58)
X
ADDITIONAL/ALTERNATIVE QUALITY INFORMATION SUBMITTED BY CONTRACTOR
REFERENCE NUMBER
TITLE OF STANDARD/SPECIFICATION/GUIDELINE
Employer
Contractor
Employer’s quality representative
Name:
Signature:
Date:
APPENDIX B: QUALITY REQUIREMENTS FOR ISO 9001 SERIES
QUALITY REQUIREMENTS FOR
QUALITY MANAGEMENT ISO 9001
SERIES
Enquiry/contract/order
no.:
……………………………………….
Doc. no.:
Ref. no.:
Rev. 0
Doc. type: FORM
Page 1 of 1
……………..………………………Plant:
Equipment/service: ……………………………………………………………………………………………
The following areas of ISO 9001 quality management systems will be mandatory as indicated:
Quality management system:
General requirements
Document requirements
Management responsibility:
Management commitment
Customer focus
Quality policy
Planning
Responsibility, authority, and communication
Management review
Resource management:
Provision of resources
Human resources
Infrastructure
Work environment
Product realisation:
Planning of product realisation
Customer-related processes
Design and development
Purchasing
Product and service provision
Control of monitoring and measuring devices
Measurement analysis and improvement:
General planning
Monitoring and measurement
Control of non-conforming product
Analysis of data improvement
Requirements accepted by:
Employer
Contractor
Employer’s quality representative
Name:
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Signature:
Date:

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