Project Status Summary

PROJECT STATUS
SUMMARY
Sample Project Status/Schedule Summaries
In addition to managing a project plan in Microsoft Project, you may also wish to depict
the schedule or project status in a more summarized version for Steering Committee
meetings, team meetings, project kickoffs, weekly status reports, etc. These can be
tailored to a specific project’s needs:
•
Sample 1: Executive View
•
Sample 2: Basic Status Dashboard A
•
Sample 3: Basic Status Dashboard B
•
Sample 4: Excel (Week by Week View)
Insert Date
Presentation Title Goes Here
2
Project Status Summary Sample 1
Summary
Key Milestones
Aug 2011
Sep 2011
Oct 2011
Nov 2011
Dec 2011
Jan 2012
Feb 2012
Mar 2012
Project Description: TBD
Apr 2012
Planned
1
2
3
4
5
6
Sept
25
Oct
20
Nov
29
Jan
29
Mar
15
Mar
30
Actual/Estimated
1
2
3
4
5
6
Sept
25
Nov
1
Dec
16
Mar
30
Apr
15
May
1
1. Kickoff Project
4. Project Phase - TBD
2. Project Phase - TBD
5. Project Phase - TBD
3. Project Phase - TBD
6. Deployment Date - TBD
Recent Accomplishments
Upcoming Key Activities
Scope:

TBD

TBD

TBD

TBD

TBD

TBD

TBD

TBD
Key Risks and Issues
Required Decisions & Guidance

TBD

TBD

TBD

TBD
Insert
Date
Key Milestone
Legend:
Gray
Originally planned or completed activity
On track; will complete
as planned
Presentation
Title
Goes
Green
Here
Yellow
Planned delivery at risk
Red
Will miss planned delivery
3
Project Status Summary Sample 2
Project Name:
Project Start:
Baseline Budget:
Current Phase:
Planned/Revised End:
% Budget Spent:
Overall Project Status As of <Insert Date>:
Summary of Recent Status: TBD
Activities Completed:

TBD

TBD

TBD
Activities In Progress:

TBD

TBD

TBD
Issues/Risks:

TBD

TBD

TBD
Key Deliverables/Milestones:
Deliverable
Insert Date
Owner/Signoff
Status
Planned/Revised Completion Date
Presentation Title Goes Here
Comments
4
Project Status Summary Sample 3
Overall Project Status As of <Insert Date>:
Activities Completed through <Insert Date>
Phase /Workstream TBD
• TBD
• TBD
• TBD
•
•
•
•
Phase /Workstream TBD
TBD
TBD
TBD
Next Steps
Phase /Workstream TBD
• TBD
• TBD
• TBD
• TBD
Phase /Workstream TBD
• TBD
• TBD
• TBD
Risks/Key Decisions Required
• TBD
• TBD
Insert Date
Budget
• TBD
• TBD
Presentation Title Goes Here
5
Project Status Summary Sample 4
2/24
2/17
2/10
2/3
1/20
1/13
1/6
12/30
12/23
12/16
12/9
2012
12/2
11/25
11/18
11/11
Status
11/4
Notes
10/28
Owner
10/21
Activity by User Type
2011
1/27
Project # 1 - Phase A
Human Resources Users
Complete UAT
Tom
Confirm list of HR users
Tom
Distribute 1st Comm
Tom/Mary
Provide update at HRO meeting
Tom
Confirm date w/Alfredo
Not Started
Produce & Finalize Training
Tom
Coordinate with?
Not Started
Publish to iLearn
Mary
Coordinate with?
Not Started
Update ITS Materials
Tom
Coordinate with?
Not Started
Distribute 2nd Comm
Tom
Confirm distro list
Not Started
Conduct ILT for Power Users?
TBD
TBD/confirm who?
Not Started
Confirm Support Model
Tom
Distribute Final Comm
TBD
Confirm distro list
Not Started
Close-Out Deployment to HR Users
TBD
Track issues/next steps
Not Started
Support Operational
ITS
Insert Date
In Progress
Confirm totals and types
In Progress
Not Started
11/17
Not Started
Final
Not Started
Presentation Title Goes Here
6

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